Administrative Operations Manager

2 days ago


Klang, Selangor, Malaysia Vroom Full time

We are seeking a highly organized and detail-oriented Operations & Administrative Manager to oversee key administrative, financial, and operational functions. This role is crucial in ensuring smooth day-to-day business operations, managing supplier coordination, handling financial documentation, and supporting inventory logistics. The ideal candidate will take ownership of processes, improve efficiency, and support business growth. This position reports directly to the management.

Key Responsibilities:

Finance & Administrative Management

  • Oversee shipment documentation & records, and financial data entry
  • Manage P&L tracking, account balances, and issuing invoices
  • Ensure accurate document filing and compliance with company procedures
  • Follow up on vehicle registration status and insurance payments to ensure smooth processing
  • Handle supplier, HQ staff and branch communication (inventory follow-ups, allocation tracking)
  • Work closely with suppliers to ensure timely inventory movement and documentation
  • Oversee MyPayment (Car Duties) and processing
  • Oversee Mysikap (JPJ) registration and insurance processing
  • Ensure smooth inventory movement between branches, track vehicle arrival dates

Process Improvement & Operations Efficiency

  • Identify and implement efficiency improvements in administrative and operational processes
  • Develop better workflow tracking methods to prevent delays or mismanagement
  • Work closely with management to ensure smooth business operations and resource allocation

Growth & Expansion Potential

  • Opportunity to take on additional supplier negotiations, financial planning, or workflow automation responsibilities
  • Performance-based salary reviews & role expansion are possible based on contributions

Ideal Candidate Qualities:

  • Financial management skills – Basic understanding of P&L, invoicing, and payment processing
  • Coordination and follow-up abilities – Proactive in handling suppliers, logistics, and internal teams
  • Highly detail-oriented and organized – Able to manage multiple processes without missing key steps
  • Problem-solving mindset – Can work independently to resolve operational issues
  • Experience in finance, administration, or logistics – Background in automotive, operations, or finance is a plus
  • Ability to take ownership & work independently – Can handle tasks without micromanagement
  • Proficiency in Microsoft Excel – Ability to handle data tracking, financial reporting, and workflow management
  • Basic Accounting Knowledge – Understanding of bookkeeping, financial reconciliation, and payment processing is a plus
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