Operations Manager

4 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia kuubiik Full time

Direct message the job poster from kuubiik

Position Type: Full-Time Contract, Remote

Contract Term: 2-3 years, Renewable

Our client is a cutting-edge, next-generation enablement platform created by one of the Big 4 Global Consulting Groups to empower organizations through tailored learning experiences.

Scope of Work

Support financial planning and operational processes, ensuring efficiency and alignment with organizational goals. This role emphasizes financial planning & analysis (FP&A), student management, expense tracking, and vendor coordination, while driving operational excellence.

Key Responsibilities

Financial Planning & Analysis (FP&A):

  • Manage financial forecasting, budgeting, and variance analysis to support data-driven decision-making.
  • Build and maintain the general ledger, ensuring accuracy in financial records and transactions.
  • Analyze financial performance to identify areas of concern and propose actionable solutions.
  • Provide insights and recommendations, even with incomplete data, by formulating informed assumptions.

Student Management:

  • Oversee invoicing, receipts, and bookkeeping for student-related activities, ensuring compliance with Singapore government reporting requirements.
  • Handle submissions to the Singapore Movement, maintaining accurate and timely documentation.

Team Expense Management:

  • Monitor and track expenses submitted by the Singapore team via coordination with the International team.
  • Ensure accurate recording of cumulated expenses and timely submissions to the Singapore government.
  • Maintain oversight of expense-related communication and provide necessary tracking support.

Vendor and Contract Management:

  • Coordinate with internal HR and Legal teams for vendor contract renewals, ensuring timely and compliant processing.
  • Act as a point of contact to facilitate communication between internal leads and relevant vendor representatives.
  • Ensure all vendor management processes adhere to internal guidelines and timelines.

Operational Process Improvement:

  • Drive process optimization for invoicing, expense tracking, and vendor coordination.
  • Collaborate with stakeholders to implement best practices and enhance operational efficiency.

Regulatory Compliance:

  • Ensure compliance with financial and operational regulations, including those specific to Singapore government requirements.
  • Prepare for audits and ensure proper documentation and reporting standards are upheld.

Qualifications and Experience

Must-Haves:

  • 5–7 years of experience in financial planning, operational management, or related fields.
  • Basic accounting knowledge, including experience in general ledger creation and maintenance.
  • Strong analytical skills to identify issues and propose practical solutions.
  • Ability to understand business needs and align operational processes accordingly.
  • Confidence in assessing situations with incomplete data and presenting a reasoned perspective.

Great-to-Have:

  • Experience working with government organizations or agencies.
  • Confident presentation skills and the ability to communicate succinctly with diverse stakeholders.
  • Familiarity with Singapore government regulations related to financial and operational reporting.
  • Accuracy and timeliness of financial reports and ledger management.
  • Efficiency in invoicing, expense tracking, and vendor management processes.
  • Timely submission of compliance-related reports to Singapore authorities.
  • Positive feedback from internal teams and external partners on operational support.

Technical Skills:

  • Proficiency in financial planning tools, accounting systems, and ERP platforms.
  • Familiarity with budgeting, forecasting, and compliance frameworks.
  • Experience in bookkeeping and regulatory reporting.

Soft Skills:

  • Strong communication and interpersonal skills for collaboration across teams.
  • Exceptional organizational abilities to manage multiple priorities effectively.
  • Problem-solving mindset with adaptability to dynamic work environments.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Education, Finance, and Management

Industries: Education, Outsourcing and Offshoring Consulting, and Business Consulting and Services

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