Executive Assistant to Managing Director
6 months ago
Manage the day-to-day office tasks of the Managing Director
- Maintain accurate calendars with an understanding of prioritizing important deliverables
- Participate in highly confidential meetings and provide accurate records, transcribe and distribute minutes of meeting.
- Draft high-level presentations, communications and documents using Word, Excel and PowerPoint
- Collaborate with other team members to organize various corporate events. Manage and maintain executives' schedules, appointments, and travel arrangements.
- Act as a liaison for the Managing Director for internal and external inquiries
- Help to improve efficiency of current duties of sales back office, lean management.
- Conduct research, collect, and analyze data to prepare reports and documents for Managing Director
- Monitor, screen, respond to and distribute incoming communications
- Interdependencies/Interfaces
- Highly organized work style with excellent interpersonal skills
- An energetic personality with can do attitude
- Extraordinary ability to multitask, organizational planning skills
- Highly accountable with excellent professional work ethics & high-level integrity
- Preferred a self-initiative and adaptability personality
- Competencies and Experiences
**Requirements**:
- Minimum 5-8 years in administrative/executive support roles with increasing responsibilities
- A Bachelor’s degree or Master with major in Finance, Accounting, Human Resources Management or Law would be an advantage
- Strong organizational skills, attention to detail, and a very high level of accuracy with particular attention to deadlines
- Excellent writing, proof reading and editing skills
- Ability to maintain confidentiality surrounding company materials and information
- High English communication skills, judgment and decision-making ability
- Proficiency in MS Office Suite and Outlook (especially Excel analysis, Word and Power point)
- A matured personality who willing to travel (moderate), good understanding of local and international travels who also experienced local & abroad travel
**Job Type**: Part-time
**Salary**: RM2,000.00 - RM4,000.00 per month
**Benefits**:
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development
Schedule:
- Holidays
- Monday to Friday
- On call
- Weekend jobs
Supplemental pay types:
- Yearly bonus
Ability to commute/relocate:
- Petaling Jaya: Reliably commute or planning to relocate before starting work (required)
**Education**:
- Post-Graduate (preferred)
**Experience**:
- administrative/executive: 5 years (preferred)
**Language**:
- English (required)
- Bahasa Malaysia (required)
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