Executive Assistant to Managing Director

6 months ago


Kuala Lumpur, Malaysia BRICK HOUSE SDN BHD Full time

Manage the day-to-day office tasks of the Managing Director
- Maintain accurate calendars with an understanding of prioritizing important deliverables
- Participate in highly confidential meetings and provide accurate records, transcribe and distribute minutes of meeting.
- Draft high-level presentations, communications and documents using Word, Excel and PowerPoint
- Collaborate with other team members to organize various corporate events. Manage and maintain executives' schedules, appointments, and travel arrangements.
- Act as a liaison for the Managing Director for internal and external inquiries
- Help to improve efficiency of current duties of sales back office, lean management.
- Conduct research, collect, and analyze data to prepare reports and documents for Managing Director
- Monitor, screen, respond to and distribute incoming communications
- Interdependencies/Interfaces
- Highly organized work style with excellent interpersonal skills
- An energetic personality with can do attitude
- Extraordinary ability to multitask, organizational planning skills
- Highly accountable with excellent professional work ethics & high-level integrity
- Preferred a self-initiative and adaptability personality
- Competencies and Experiences

**Requirements**:

- Minimum 5-8 years in administrative/executive support roles with increasing responsibilities
- A Bachelor’s degree or Master with major in Finance, Accounting, Human Resources Management or Law would be an advantage
- Strong organizational skills, attention to detail, and a very high level of accuracy with particular attention to deadlines
- Excellent writing, proof reading and editing skills
- Ability to maintain confidentiality surrounding company materials and information
- High English communication skills, judgment and decision-making ability
- Proficiency in MS Office Suite and Outlook (especially Excel analysis, Word and Power point)
- A matured personality who willing to travel (moderate), good understanding of local and international travels who also experienced local & abroad travel

**Job Type**: Part-time

**Salary**: RM2,000.00 - RM4,000.00 per month

**Benefits**:

- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Holidays
- Monday to Friday
- On call
- Weekend jobs

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Petaling Jaya: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Post-Graduate (preferred)

**Experience**:

- administrative/executive: 5 years (preferred)

**Language**:

- English (required)
- Bahasa Malaysia (required)



  • Kuala Lumpur, Malaysia INTHO SDN. BHD. Full time

    Job Description: 1. Strategic Planning and Analysis: - Aid the Executive Director in formulating the company's development strategic plan, annual work plan, business plan, and business development strategies. - Conduct comprehensive analyses of company plans and objectives, providing insights and recommendations for improvement. - Track the company's...


  • Kuala Lumpur, Malaysia Agensi Pekerjaan INTHO SDN BHD Full time

    Job Description: 1. Strategic Planning and Analysis: - Aid the Executive Director in formulating the company's development strategic plan, annual work plan, business plan, and business development strategies. - Conduct comprehensive analyses of company plans and objectives, providing insights and recommendations for improvement. - Track the company's...


  • Kuala Lumpur, Malaysia Lam Equity Sdn Bhd Full time

    **Position**:Personal Assistant to Managing Director (Full-time) **Location**:Kuala Lumpur, Malaysia **Salary**:RM 3,500 **Company Description** Lam Equity specialises in the trading and marketing of coal in the energy industry. Our aim is to provide exceptional service to our clients and meet the growing demands for the nation's energy consumption in...

  • Key Account Manager

    7 months ago


    Kuala Lumpur, Malaysia Go To Outsourcing Full time

    We are looking to hire a Key Account Manager with experience in Exhibitions and Events within the Renewable Energy sector. The role is based in Dubai and will be overseeing two huge trade shows they host called WETEX and Dubai Solar Show. Drive sales promotion and brand development efforts for WETEX & DSS both locally and in international markets....


  • Kuala Lumpur, Malaysia Unique Travel & Convention Sdn. Bhd. Full time

    The Personal Assistant (PA) to a Director is responsible for providing comprehensive support to the Director, managing a wide range of administrative tasks, scheduling commitments, and personal duties as required. The PA acts as the first point of contact, managing communication and appointments with stakeholders, organizing meetings, and ensuring the...


  • Kuala Lumpur, Malaysia Penny Essentials Sdn Bhd Full time

    **JOB DESCRIPTION** The Personal Assistant (PA) to Director plays a crucial role in supporting the director in her daily tasks and responsibilities. The Personal Assistant to the Director provides administrative and secretarial support to the director, helping her manage her schedule, communications, and various tasks to ensure efficient and smooth...


  • Kuala Lumpur, Malaysia Qvirtue Full time

    **Job details** This role is mainly remote / home working, with occasional opportunities for meetings or travel to complete tasks. Full-time position. - Provide a full range of confidential personal assistant duties and overall administration support to 1-2 Directors who are based in the UK and Malaysia - Preferably with experience supporting Tech or...


  • Kuala Lumpur, Malaysia Hyppies Full time

    Powerhouse PA for Busy Managing Director **Become the right hand to our inspiring leader!** Do you excel at keeping things organized and moving forward? Are you a master of discretion and possess top-notch communication skills? If so, we'd love for you to join our team as a Personal Assistant (PA) to our dynamic Managing Director (MD). In this fast-paced...

  • Executive Assistant

    6 months ago


    Kuala Lumpur, Malaysia Amethyst Partners Full time

    We are looking for an experienced Personal Assistant to provide comprehensive support to our Director and assist in various operational, administrative, and project-related tasks. This role plays a crucial part in enhancing operational efficiency, maintaining effective communication channels, and supporting decision-making processes within the...


  • Kuala Lumpur, Malaysia ASTANA CITY GROUP SDN. BHD. Full time

    **Job description**: - Handle and support Managing Director on ad hoc task - Performing personal errands at work for Managing Director - Handle all administrative & confidential matters - Organizational skills and the ability to multitask - Responsible for daily accounting functions such as Petty Cash, Cash Flow, monthly claim payments, and other related...

  • Assistant Director

    6 months ago


    Kuala Lumpur, Malaysia POSH & CORE PROPERTY MANAGEMENT Full time

    Job Responsibilities - Provide support to General Manager requests as needed and assigned - Perform all tasks assigned by the General Manager - Provide support and encouragement to all team members - Attend staff meetings and provide feedback - Provide assistance with any special projects as needed - Communicates with community member regarding...

  • Executive Assistant

    6 months ago


    Kuala Lumpur, Malaysia Amethyst Partners Full time

    We are looking for an experienced Personal Assistant to provide comprehensive support to our Director and assist in various operational, administrative, and project-related tasks. This role plays a crucial part in enhancing operational efficiency, maintaining effective communication channels, and supporting decision-making processes within the...


  • Kuala Lumpur, Malaysia Hilton Full time

    Assistant Director of Sales With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels...


  • Kuala Lumpur, Malaysia TOP ALLIANCE INT SDN. BHD. Full time

    **Responsibilities: - ** - Managing Director's schedules and organizing meetings, appointments and travel plans - Provides a bridge for smooth communication between Director's office and internal departments - Reporting and performing secretarial as well as administrative duties such as meeting minutes preparing communications - Ensure reports submitted by...


  • Kuala Lumpur, Malaysia SMX GLOBAL SDN BHD Full time

    **JOB SUMMARY** Provide full administrative, secretarial and personal assistance to the Managing Director in ensuring smooth management of her day to day affairs, and most effective use of her time Handle sensitive and complex issues in a professional and positive manner.Take initiative as appropriate especially in the Director absence. **JOB...


  • Kuala Lumpur, Malaysia Laurel B Sdn Bhd Full time

    Manage the day-to-day office tasks of the Director - Maintain accurate calendars with an understanding of prioritizing important deliverables - Participate in highly confidential meetings and provide accurate records, transcribe and distribute minutes of meeting. - Draft high-level presentations, communications and documents using Word, Excel and...


  • Kuala Lumpur, Malaysia IHM Graduate and Professional Academy Full time

    **Main Tasks and Responsibilities** - Manage the day-to-day office tasks of the Managing Director - Maintain accurate calendars with an understanding of prioritizing important deliverables - Participate in highly confidential meetings and provide accurate records, transcribe and distribute minutes of meeting. - Draft high-level presentations, communications...


  • Kuala Lumpur, Malaysia Accel Scaling Sdn Bhd Full time

    **Position Overview**: As a Personal Assistant to the Director, you will play a vital role in assisting the Director in personal matters. Your role will involve a diverse range of responsibilities, ensuring effective coordination and efficient execution of tasks. **Key Responsibilities**: - Administrative Support: Assist the Director with administrative...


  • Kuala Lumpur, Malaysia Career Channel Executive Search Full time

    Company Secretary 1. Coordinate with various divisions and departments in the Group to arrange and prepare for the meetings of the shareholders, the Board of Directors (“Board”), Board Committees, project committees and operational departments including compilation and/or preparation of meeting papers. 2. Prepare notices, compile agendas and meeting...


  • Kuala Lumpur, Malaysia IFloss Dental Full time

    **PA to Director** The Personal Assistant to the Director plays a crucial role in providing comprehensive and high-level administrative support to ensure the Director's effectiveness and productivity. This position demands exceptional organizational skills, discretion, and the ability to anticipate and meet the Director's...