Tender Admin Executive

5 months ago


Kuala Lumpur, Malaysia V&W Venture Sdn Bhd Full time

**KEY RESPONSIBILITIES AND ACCOUNTABILITIES**:
**Tender Preparation & Submission**
- Assist in the preparation of tender documentation, including gathering and organizing relevant information, coordinating with internal teams, and ensuring compliance with tender requirements and deadlines.
- Conduct research to identify potential tender opportunities and gather information about clients, competitors, and industry trends.
- Review and analyze tender documents, highlighting key requirements, deadlines, and evaluation criteria to ensure a thorough understanding of each tender.
- Collaborate with internal stakeholders, such as sales, project management, and legal teams, to obtain the necessary information and input for tender submissions.
- Compile and format tender documents, ensuring accuracy, consistency, and compliance with formatting guidelines and branding standards.
- Coordinate the submission process, including printing, binding, packaging, and delivery of tender documents within specified deadlines.
- Maintain a tender tracking system, ensuring all tender-related information is recorded, updated, and easily accessible.
- Support the tender evaluation process by assisting with the collection and organization of evaluation materials, scoring sheets, and other relevant documents.
- Maintain a database of tender-related information, including past submissions, outcomes, and lessons learned, to facilitate future tendering activities.
- Assist in the preparation of post-tender reports, including analyzing feedback, identifying areas for improvement, and providing recommendations for future tender submissions.

**Perform Administrative Tasks**
- Type and word-process various documents and electronic information.
- Manages outgoing post and records data on special deliveries.
- Carry out administrative duties such as filling, typing, copying, binding, scanning etc.

**Provide Job-Specific Operations Support**
- Create financial and statistical tools and reports using spreadsheets.
- Assist in the preparation of regularly scheduled reports.
- Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques.
- Analyze and interpret financial statistics and other data and produce relevant reports.
- Data entry for e-procurement system.

**Develop and Maintain Filing System**
- Create and maintain a filing system for both paper and electronic documents.

**QUALIFICATIONS AND EDUCATION REQUIREMENTS**

**- Diploma or Degree in any business-related field.**

**- Min 1 year in similar capacity.**

**Job Types**: Full-time, Permanent, Fresh graduate

**Salary**: From RM2,800.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

Schedule:

- Fixed shift
- Monday to Friday

Supplemental pay types:

- Overtime pay
- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Kuala Lumpur: Reliably commute or planning to relocate before starting work (required)


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