Junior Executive Secretary to Director
3 months ago
**JOB**
**DESCRIPTION**
Position Title **PA to Director**
Industry **Private Equity Firm**
Location **Damansara Jaya, Petaling Jaya**
Reporting directly to the director and providing full administrative and secretarial support. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director’s absence.
**Responsibilities**:
- Assists the director with daily administrative duties and completes a broad variety of administrative tasks included but not limit to managing an active calendar of appointments, arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
- Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
- Maintain Director’s office systems, including data management and filing.
- Maintain records of Director’s contacts.
- Screen calls, inquiries and requests, and deal with them when appropriate.
- Assist Director in researching and following up with action on matters which fall within the
Director’s responsibility - chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports, and presentations for the Director.
- Any other duties as may reasonably be required by the Director.
**Experience Needed**:
- Required language(s): Mandarin, English, Bahasa Malaysia.
- Experienced Personal Assistant at senior management level.
- Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external.
- Ability to organize and plan own work.
- Excellent attention to detail, with the ability to maintain a high level of accuracy.
- A flexible, pro-active approach to work including the ability to priorities and re-priorities.
- Ability to deal with sensitive information with discretion and to maintain confidentiality.
**Salary**: Up to RM4,500.00 per month
**Benefits**:
- Health insurance
- Parental leave
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Damansara: Reliably commute or planning to relocate before starting work (required)
**Education**:
- STM/STPM (preferred)
**Experience**:
- 1 year of PA and Administration (required)
**Language**:
- Mandarin (required)
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