Facilities Administrative Receptionist

1 month ago

Kuala Lumpur, Malaysia JLL Full time

JLL supports the Whole You, personally and professionally.

**What this job involves**:
Serving on the front lines of customer service
Are you a people person who can make daily interactions such a breeze?

In this role, you’ll be in charge of one of the busiest places in the office—the front desk. Constantly on the go, you’ll give our visitors a warm welcome, and guide them and our employees along the way. In other words, you will set the benchmark in giving our company a good first impression.

Throughout the day, you will also handle all incoming and outgoing calls, including distribution. Therefore, it is essential to remain professional and polite in the way you present yourself, from appearance to behaviour.

**Your responsibilities will include but not limited to**:
Managing E-Fit tickets
Manage conference room bookings, move meetings, and change schedules
Assist in organizing and coordinating events
Help in administrative activities relevant to the Facilities’ Operations
Reporting faults and problems to the facilities Operations team
Manage supplies and stock levels for Facilities Operations
Update and maintain records and data as necessary for Facilities Operations
Maintaining accurate documentation and processing ad hoc requests
Assist to ensure that all works conducted by the term contractors regarding all soft services fulfilled the quality standards and KPIs.
Collate all maintenance schedules pertaining to soft services and submit them to the Assistant Facilities Manager prior to the actual works for vetting and approval.
Keep records of all the submissions provided by the term contractors and ensure alignment with the Employer’s building safety policies and house rules.
Ensure all vendor’s service checklists and/or job completion forms are fulfilled and completed to satisfaction by the term contractors and endorsed on service reports.
To maintain the expense tracker.
Actively liaise with Employer’s Finance & Accounting Department for accruals and other accounting matters.
Handle all Finance -related works assigned e.g., raise PO, submit, and process invoices/credit notes, retrieve invoices, and deal with Finance representatives to check and update on the payment status, etc.
Assist the mailroom admin with the daily operations
All other duties as assigned by the Assistant Facilities Manager in their absence

Bringing enhanced comfort and efficiency to the office
How can you help make employees and visitors alike love our office? You’ll do so by arranging for regular preventative maintenance and repairs for our facilities. Scheduling for regular cleaning services and ensuring all office equipment are in good working order are a few of the tasks you’ll do to spruce up the office.

You’ll keep an eye out for potential emergencies and carry out steps for managing such situations. You’ll also perform established escalation and incident reporting procedures should such an event take place. Being on the lookout for opportunities to reduce costs and improve our operational standards should also come instinctively to you.

Blending security and hospitality
How important is security to you? Security is a tall order and calls for an all-hands-on-deck approach. As such, we are always on the lookout for people for whom attention to security details comes naturally. In this role, you’ll help give an extra layer of protection by doing regular checks of our CCTV systems to review the need for maintenance and repairs. You’ll oversee visitor access—clients, contractors, vendors—and maintain logs and filing work of such information on a regular basis. You’ll not only be the “gatekeeper,” but also the “face of JLL,” acting as a back-up receptionist as needed.

As you perform a juggling act between helping safeguard our premises and giving a warm reception to our guests, you’ll be working closely with our security guards, receptionists and tea attendants, overseeing them and ensuring they carry out all work to a high standard.

Keeping stakeholders engaged
Every business aims for client satisfaction—but we take it up a notch If you can take in the same passion for looking after our relationship with all our stakeholders—management, clients, vendors, landlords—we’ll be more than happy to work with you. Because in this role, you’ll be a vital element in keeping our communication lines with them open and strong. One way to do so is to ensure everyone follows the established key operating procedures to achieve standards. Another way is to schedule regular meetings to understand stakeholder’s needs.

Being at the heart of the business
Maintaining and updating records and database are also part of your basic daily routine. These include telephone registers, call tracking and client contacts. Much of your time will also be spent on general admin activities and other help desk tasks. Working at JLL, you should constantly keep in mind that you are working in compliance

  • Facility Executive Receptionist

    1 month ago

    Kuala Lumpur, Malaysia Sepadu Group Full time

    **Job Title**: Facility Executive cum Receptionist **Department**: Facilities Management **Reports To**: Facilities Manager **Location**: Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia **Summary** The Facility Executive will be responsible for overseeing the day-to-day operations and strategic planning of facilities management services for our...

  • Receptionist

    1 month ago

    Kuala Lumpur, Malaysia Sepadu Group Full time

    **Job Title**: Receptionist **Department**: Facilities Management **Reports To**: Facilities Executive **Location**: Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia **Summary** The Receptionist is the first point of contact for our facilities management company and will play a vital role in representing the company's professional image to...

  • Receptionist / Administrative

    1 week ago

    Kuala Lumpur, Malaysia CEDARS HUSSTEM MALAYSIA SDN BHD Full time

    **Responsibilities -** - **Receptionist Front Desk Services**:_ - Welcome all clients/visitors and ensure they are assisted in a pleasant manner. - Attending to general enquiries from client, visitors & staffs. - Respond to all routine of incoming calls enquiries directly and refer non-routine enquiries to the appropriate departments. - Maintain and tidy the...

  • Receptionist

    1 week ago

    Kuala Lumpur, Malaysia CBRE Full time

    **Receptionist** **Job ID** - 166171**Posted** - 06-May-2024**Service line** - GWS Segment**Role type** - Full-time**Areas of Interest** Administrative, Facilities Management **Location(s)** Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia **Job Details**: **Location: Jalan Sultan Ismail, Kuala Lumpur** **Type of Facilities: Office** **About...

  • Receptionist Facilities Assistant

    7 days ago

    Kuala Lumpur, Malaysia JLL Full time

    JLL supports the Whole You, personally and professionally. JLL supports the Whole You, personally and professionally. We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be...

  • Receptionist

    3 days ago

    Kuala Lumpur, Malaysia JLL Full time

    JLL supports the Whole You, personally and professionally. Receptionist Work Dynamics **What this job involves**: The Receptionist will undertake administrative duties that will include but not be limited to: Mail despatch, receipt and internal distribution Some support with operational activities such as room set-ups and floor inspections Vendor work...

  • Facilities Administrator

    2 weeks ago

    Kuala Lumpur, Malaysia Huntsman Full time

    Job Description: Huntsman Global Business Services is now looking for a dynamic individual as a Facilities Administrator. Facilities Administrator for Huntsman Global and Asia Pacific GBS Hub situated at Petaling Jaya will provide best in class, end to end facilities and administrative services. This role is key to facilitate and enable smooth and efficient...

  • Receptionist Office Administrative

    2 days ago

    Kuala Lumpur, Malaysia Prodigee Media Sdn.Bhd. Full time

    Receptionist, administrative Prodigee Media is a multi-award winning media entertainment company based in Kuala Lumpur, Malaysia. With regional offices in China, Hong Kong, Indonesia, Japan, Singapore, Thailand, Taiwan and Vietnam. Founded in Year 2005 by Fred Chong (current Group CEO), Prodigee Media focuses on its core businesses of Film & TV, Music,...

  • Receptionist

    2 days ago

    Kuala Lumpur, Malaysia Rosli Dahlan Saravana Partnership Full time

    As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. - Greet and...

  • Receptionist

    1 week ago

    Kuala Lumpur, Malaysia CBRE Full time

    **Receptionist** **Job ID** - 166491**Posted** - 08-May-2024**Service line** - GWS Segment**Role type** - Full-time**Areas of Interest** Building Management, Customer Service, Facilities Management, Property Management **Location(s)** Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia **Job Details**: - Location: Midvalley, Kuala Lumpur-...

  • Administration Officer

    1 month ago

    Kuala Lumpur, Malaysia UFM FACILITIES MANAGEMENT SDN BHD Full time

    Administrative assistants perform administrative and office support for supervisors. They perform a variety of tasks, such as answering telephone calls, receiving and directing visitors, ordering office supplies, maintaining the office facilities running smoothly, and ensuring that equipment and appliances work properly. UFM FACILITIES MANAGEMENT SDN BHD...

  • Receptionist

    4 days ago

    Kuala Lumpur, Malaysia Sepa Dental (Publika) Full time

    WE ARE HIRING Receptionist! LOCATION: PUBLIKA JOB DESCRIPTION -Assist with administrative tasks such as entering/updating patient records BENEFITS -Dental insurance -Opportunities for promotion -Professional development -Commission pay -Performance bonus Language : English, Mandarin (required), Malay (Optional) Pay: RM2,500.00 - RM3,000.00 per...

  • Receptionist

    1 month ago

    Kuala Lumpur, Malaysia Jakel Trading Sdn Bhd Full time

    IMMEDIATE HIRING RECEPTIONIST SALARY RM 1700-RM1800 Requirement - Min Diploma in Business Administration or any related field. - Min 1 year working experience as a receptionist. - Presentable & neat - Well versed in Microsoft Office suite ( outlook, excel, words) - Excellent written & verbal communication in Bahasa Malaysia & English. - Multitask, organize...

  • Retail Receptionist

    2 months ago

    Kuala Lumpur, Malaysia Emax Beaute International Sdn Bhd Full time

    **Outlet Receptionist** The main role of a Receptionist is to deliver and assure the best experience to all walk-in customers. On top of it, the person is responsible to work with Outlet Manager and actively collaborate with the Operations Team to ensure daily operations are run smoothly and also seek guidance from the Receptionist Manager in areas of...

  • Mobile Receptionist

    4 days ago

    Kuala Lumpur, Malaysia CBRE Full time

    Posted- 25-Aug-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Administrative, Customer Service, Facilities Management- Location(s)- Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia, Petaling Jaya - Selangor - Malaysia**JOB DESCRIPTION** **Off-site task** 1. Backfill receptionist/admin - Job description based on the...

  • Spa Receptionist

    2 months ago

    Kuala Lumpur, Malaysia Hilton Full time

    SPA Receptionist **Position Statement** (if any) The Spa Receptionist ensures that the cleanliness and hygiene, especially the wet rooms, are well maintained for the Spa and Health Spa during its opening and closing procedures. He / she assists other team members to ensure fluidity of guests' journey. **What will I be doing? Position Summary** (bullet...

  • Receptionist

    2 weeks ago

    Kuala Lumpur, Malaysia CBRE Full time

    Posted- 08-Feb-2024- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Facilities Management- Location(s)- Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia**Details**: - Location: Jalan Sultan Ismail, Kuala Lumpur- Facilities Type: Office- Working hour: Monday to Friday, 9.00am to 6.00pm (might require clocking in early when...

  • Receptionist

    3 weeks ago

    Kuala Lumpur, Malaysia Handal Energy Berhad Full time

    **Responsibilities**: - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as necessary. - Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs. - Assisting with a variety of administrative tasks...

  • Receptionist Office Admin

    7 days ago

    Kuala Lumpur, Malaysia HR FIRST Sdn Bhd Full time

    Position: Receptionist cum Office Administrator Salary Offer: RM 2,600 Office based: Menara 1 Sentrum, Kuala Lumpur 12 months contract Reception Duties - Answer and transfer incoming calls - Manage courier services - Distributes all the letters letter box LG - Attend to visitors. Ensure all visitors are registered. Ensure hosts are notified of visitor’s...

  • Spa Receptionist

    2 months ago

    Kuala Lumpur, Malaysia Hilton Full time

    **Position Statement** (if any) The Spa Receptionist ensures that the cleanliness and hygiene, especially the wet rooms, are well maintained for the Spa and Health Spa during its opening and closing procedures. He / she assists other team members to ensure fluidity of guests' journey. **What will I be doing? Position Summary** (bullet points) As the Spa...