Facility Executive Receptionist

5 days ago

Kuala Lumpur, Malaysia Sepadu Group Full time

**Job Title**: Facility Executive cum Receptionist
**Department**: Facilities Management
**Reports To**: Facilities Manager
**Location**: Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

**Summary**

The Facility Executive will be responsible for overseeing the day-to-day operations and strategic planning of facilities management services for our assigned office unit. This role collaborates closely with building management, tenants, and the Facilities Management team to ensure a safe, functional, and well-maintained work environment.

**Key Responsibilities**
**Site Management**
- Maintain a strong on-site presence, fostering a positive relationship with building management and tenants.
- Conduct regular inspections of the premises to identify maintenance needs, safety hazards, and improvement opportunities.
- Supervise and coordinate maintenance activities, including preventive, reactive, and planned repairs.
- Manage relationships with contractors and vendors, ensuring timely and quality service delivery while adhering to budgets.
- Act as a liaison for tenant requests, ensuring prompt resolution and overall customer satisfaction.

**Asset Management**
- Develop and maintain accurate asset inventories for equipment, furniture, and systems within the office unit.
- Implement a lifecycle management plan for building assets, overseeing repairs, replacements, and upgrades.
- Conduct regular audits to ensure assets are utilized and maintained appropriately.

**Space & Occupancy Planning**
- Collaborate with department heads and stakeholders to assess current and projected space requirements.
- Develop and implement space utilization plans that maximize efficiency and align with organizational needs.
- Assist with office layout design and optimization, improving space functionality and flow.

**Moves & Furniture**
- Manage internal office moves, relocations, and furniture reconfigurations to support organizational changes.
- Coordinate with external vendors for large-scale moves, ensuring adherence to timelines and budgets.
- Oversee the safe storage and disposal of surplus furniture and equipment.

**Security**
- Implement and maintain security protocols for the building, including access control, visitor management, and incident response procedures.
- Work with security personnel or contractors to ensure physical security measures are in place and functional.
- Respond to security incidents and lead investigations when needed.

**EHS (Environment, Health, & Safety)**
- Ensure compliance with all applicable EHS regulations and standards.
- Develop and implement EHS programs, including safety training, incident reporting, and hazard identification.
- Conduct regular EHS audits and inspections to maintain a safe and healthy work environment.
- Lead emergency preparedness and response planning.

**Qualifications and Skills**
- Bachelor's degree in facilities management, engineering, business administration, or a related field.
- Minimum of 3-5 years of experience in facilities management, preferably within an office environment.
- Strong project management skills and experience managing budgets.
- Knowledge of building systems (HVAC, electrical, plumbing, etc.) and maintenance best practices.
- Excellent problem-solving and decision-making abilities.
- Proven leadership and supervisory experience.
- A commitment to providing excellent customer service.

**How to Apply**

Disclaimer: This job advertisement is not intended to be an exhaustive list of all duties and responsibilities of the position. The employee may be required to perform other duties as assigned.

  • Facility Executive Receptionist

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Sepadu Group Full time

    Job Title: Facility Executive cum ReceptionistDepartment: Facilities ManagementReports To: Facilities ManagerLocation: Kuala Lumpur, Federal Territory of Kuala Lumpur, MalaysiaSummaryThe Facility Executive will be responsible for overseeing the day-to-day operations and strategic planning of facilities management services for our assigned office unit. This...

  • Receptionist

    3 days ago

    Kuala Lumpur, Malaysia Sepadu Group Full time

    **Job Title**: Receptionist **Department**: Facilities Management **Reports To**: Facilities Executive **Location**: Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia **Summary** The Receptionist is the first point of contact for our facilities management company and will play a vital role in representing the company's professional image to...

  • Facilities Administrative Receptionist

    2 months ago

    Kuala Lumpur, Malaysia JLL Full time

    JLL supports the Whole You, personally and professionally. **What this job involves**: Serving on the front lines of customer service Are you a people person who can make daily interactions such a breeze? In this role, you’ll be in charge of one of the busiest places in the office—the front desk. Constantly on the go, you’ll give our visitors a warm...

  • Facilities Administrative Receptionist

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia JLL Full time

    JLL supports the Whole You, personally and professionally.What this job involves:Serving on the front lines of customer serviceAre you a people person who can make daily interactions such a breeze?In this role, you'll be in charge of one of the busiest places in the office—the front desk. Constantly on the go, you'll give our visitors a warm welcome, and...

  • Receptionist

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Sepadu Group Full time

    Job Title: ReceptionistDepartment: Facilities ManagementReports To: Facilities ExecutiveLocation: Kuala Lumpur, Federal Territory of Kuala Lumpur, MalaysiaSummaryThe Receptionist is the first point of contact for our facilities management company and will play a vital role in representing the company's professional image to clients, visitors, and staff. This...

  • Facilities Coordinator Receptionist

    2 weeks ago

    Kuala Lumpur, Malaysia JLL Full time

    JLL supports the Whole You, personally and professionally. **What this job involves**: Providing onsite support You will be the upper facilities management’s trusted right hand on all facilities-related activities. You’ll do this by performing routine site inspections to ensure all building processes and best practices are implemented and...

  • Administrative Executive Receptionist

    2 weeks ago

    Kuala Lumpur, Malaysia HTC Global Services Full time

    Manage the procurement of stationery and general office items including raising purchase requisition and purchase order in SAP system Manage the mobile phone contracts with telecommunication companies Point of contact for the cleaners and building management Act as the point of contact between the executives and internal / external clients Organize...

  • Receptionist Facilities Assistant

    4 weeks ago

    Kuala Lumpur, Malaysia JLL Full time

    JLL supports the Whole You, personally and professionally. JLL supports the Whole You, personally and professionally. We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be...

  • Receptionist

    4 weeks ago

    Kuala Lumpur, Malaysia CBRE Full time

    **Receptionist** **Job ID** - 166171**Posted** - 06-May-2024**Service line** - GWS Segment**Role type** - Full-time**Areas of Interest** Administrative, Facilities Management **Location(s)** Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia **Job Details**: **Location: Jalan Sultan Ismail, Kuala Lumpur** **Type of Facilities: Office** **About...

  • Receptionist

    5 hours ago

    Kuala Lumpur, Malaysia CBRE Full time

    **Receptionist** **Job ID** - 166171**Posted** - 06-May-2024**Service line** - GWS Segment**Role type** - Full-time**Areas of Interest** Administrative, Facilities Management **Location(s)** Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia **Job Details**: **Location: Jalan Sultan Ismail, Kuala Lumpur** **Type of Facilities: Office** **About...

  • Retail Receptionist

    2 weeks ago

    Kuala Lumpur, Malaysia Emax Beaute International Sdn Bhd Full time

    **Outlet Receptionist** The main role of a Receptionist is to deliver and assure the best experience to all walk-in customers. On top of it, the person is responsible to work with Outlet Manager and actively collaborate with the Operations Team to ensure daily operations are run smoothly and also seek guidance from the Receptionist Manager in areas of...

  • Receptionist Facilities Assistant

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia JLL Full time

    JLL supports the Whole You, personally and professionally.JLL supports the Whole You, personally and professionally.We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being.Our underlying benefits philosophy is this: be fair to...

  • Spa Receptionist

    2 weeks ago

    Kuala Lumpur, Malaysia Hilton Full time

    SPA Receptionist **Position Statement** (if any) The Spa Receptionist ensures that the cleanliness and hygiene, especially the wet rooms, are well maintained for the Spa and Health Spa during its opening and closing procedures. He / she assists other team members to ensure fluidity of guests' journey. **What will I be doing? Position Summary** (bullet...

  • Receptionist

    3 weeks ago

    Kuala Lumpur, Malaysia JLL Full time

    JLL supports the Whole You, personally and professionally. Receptionist Work Dynamics **What this job involves**: The Receptionist will undertake administrative duties that will include but not be limited to: Mail despatch, receipt and internal distribution Some support with operational activities such as room set-ups and floor inspections Vendor work...

  • Spa Receptionist

    2 weeks ago

    Kuala Lumpur, Malaysia Hilton Full time

    **Position Statement** (if any) The Spa Receptionist ensures that the cleanliness and hygiene, especially the wet rooms, are well maintained for the Spa and Health Spa during its opening and closing procedures. He / she assists other team members to ensure fluidity of guests' journey. **What will I be doing? Position Summary** (bullet points) As the Spa...

  • Receptionist

    4 weeks ago

    Kuala Lumpur, Malaysia CBRE Full time

    **Receptionist** **Job ID** - 166491**Posted** - 08-May-2024**Service line** - GWS Segment**Role type** - Full-time**Areas of Interest** Building Management, Customer Service, Facilities Management, Property Management **Location(s)** Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia **Job Details**: - Location: Midvalley, Kuala Lumpur-...

  • Receptionist

    3 weeks ago

    Kuala Lumpur, Malaysia CBRE Full time

    **Receptionist** **Job ID** - 167355**Posted** - 17-May-2024**Service line** - GWS Segment**Role type** - Full-time**Areas of Interest** Building Management, Customer Service, Facilities Management **Location(s)** Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia **Location: Jalan Tun Perak, Kuala Lumpur** **About the Role**: As a CBRE...

  • Retail Receptionist

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Emax Beaute International Sdn Bhd Full time

    Outlet ReceptionistThe main role of a Receptionist is to deliver and assure the best experience to all walk-in customers. On top of it, the person is responsible to work with Outlet Manager and actively collaborate with the Operations Team to ensure daily operations are run smoothly and also seek guidance from the Receptionist Manager in areas of compliance...

  • Admin Exe Receptionist

    3 weeks ago

    Kuala Lumpur, Malaysia Tijarah Holding Ltd Full time

    Job Summary: The Administrative Executive and Receptionist is a dual role that provides comprehensive administrative support to the organization while managing the front desk operations. This position is responsible for ensuring efficient office operations, executive support, and a professional reception experience for visitors and callers. Key...

  • Receptionist

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia CBRE Full time

    ReceptionistJob ID Posted 17May2024Service line GWS SegmentRole type FulltimeAreas of InterestBuilding Management, Customer Service, Facilities ManagementLocation(s)Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - MalaysiaLocation: Jalan Tun Perak, Kuala LumpurAbout the Role:As a CBRE Receptionist, you will provide administrative tasks to a department or...