Facilities Admin

7 months ago

Kuala Lumpur, Malaysia JLL Full time

JLL supports the Whole You, personally and professionally.

JLL supports the Whole You, personally and professionally.

Providing onsite support
You will be the upper facilities management’s trusted right hand on all facilities-related activities. You’ll do this by performing routine site inspections to ensure all building processes and best practices are implemented and maintained.
Where can processes be improved? How can we save costs? These are questions that will be at the forefront of the team’s thinking. You, too, will always have an eye on this, contributing suggestions as they arise.
You’ll also lend the team a big hand by providing support, including event management, basic housekeeping, office supplies, and pantry services. Also, part of your job scope is to hit key performance indicators and meet service-level agreements.

Meeting the clients’ facilities needs
At JLL, we put client satisfaction at the front and center of everything we do. If you share our values, we will be more than happy to work with you. In this role, you’ll be responsible for working closely with clients and suppliers onsite to identify their facility-related inquiries and requirements. Your planning and budgeting skills will also be vital to the job, as you’ll take part in the procurement of vendors and services from time to time.

Making everyone safe and risk-free
Do you value workplace safety? If so, you’ll be a perfect fit for the job. In this role, you will ensure everyone’s health and safety by keeping safe workplace procedures in place and order. You’ll also be expected to carry out these procedures as needed.
At the same time, this role puts you on the first line of defense against risks. As such, you will help implement and manage risk management programs, disaster recovery, and business continuity plans. You’ll also be expected to follow escalation and incident reporting procedures and comply with the firm’s guidelines and strategies.

Experienced
At a minimum, you have a Bachelor’s degree in facilities management, building, business, or other related field and 3-4 years experience in facilities, property management, hospitality, or related field. You have experience working in a fast-paced, rapidly changing environment and possess good knowledge and understanding of the following:
Critical Facilities
Local occupational health and safety requirements
Vendor management for specialized services
Basic technical aspects of property (Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system)
Commercial contracts (as well as proven capacity to interpret them)

Capable
You are equipped with excellent planning & organizational skills in prioritizing work and meeting tight deadlines. You have a proven ability to manage multiple and complex operational matters daily. You are analytical and demonstrate the capacity to deal with ambiguity. You effectively provide long-term solutions to complex problems by employing quantitative and holistic approaches.

People Person
You are able to interact with a wide range of client staff, including senior levels, as well as managing conflict and balance between client and firm requirements. Internally, you are an effective leader who provides good training and promotes open, constructive, and collaborative relationships at all levels of staff across the region.

Inspiring
You have a passion for quality and an eye for detail to ensure the best delivery of services. You can effectively deal with stressful situations and adapt to rapidly changing situations. You focus on meeting performance targets and can work well with others in the process. You are open to new ideas and willing to challenge the status quo in initiating and following through with improvement initiatives. People describe you as a self-motivated individual who is confident, energetic and exhibits honesty & trustworthiness.

Passion for service
Do you have a prior experience in facilities, property management, hospitality, or other related fields? Do you have an understanding of local occupational health and safety requirements, critical facilities, and vendor management? Are you knowledgeable in various property systems? You are what we’re looking for

Team player
JLL’s unmatched excellence is only made possible by teamwork—a core value we want you to possess. As the facilities coordinator, we expect you to support the team and work well with others toward achieving targets. Likewise, you must have a proven track record of flawless project execution, all while following company standards and procedures. Ensuring that the team practices our, ‘I am JLL’ core behaviors is also under your mandate.

Client focused enthusiast
It is important that you can easily interact with the general client staff and vendors to deliver efficient services. We’ll also count on you to address conflicts and conflicting priorities effectively. Likewise, you must be an e

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