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Administrative Manager
3 weeks ago
**Responsibilities**:
- Manage and oversee the daily operations of the administrative department, ensuring smooth and efficient workflow.
- Develop, implement, and review operational policies and procedures to improve efficiency, service delivery, and office environment.
- Supervise administrative staff, providing guidance, training, and performance evaluations to ensure an efficient and motivated team.
- Coordinate office space management, including layout planning, maintenance, and ensuring a clean and safe working environment for all employees.
- Oversee the procurement of company assets and office supplies, including negotiating with suppliers, managing inventory, and ensuring that all purchases adhere to budget and quality standards.
- Manage travel arrangements and accommodations for staff and visitors, including itinerary planning and logistics.
- Organize schedules, appointments, and meetings for senior management, ensuring optimal use of time and resources.
- Facilitate internal communication by disseminating important updates and information across departments.
- Handle confidential documents and information with discretion and integrity.
- Assist with budget preparation and financial record keeping for the administrative department and asset procurement activities.
- Act as the point of contact for external vendors and service providers, negotiating contracts and managing relationships.
- Implement and monitor health and safety policies and procedures to ensure a safe working environment.
- Participate in special projects and perform additional duties as required by the HR Director.
**Requirements**:
- Proven experience in administrative management, office upkeep, and asset procurement, with a deep understanding of office management procedures.
- Fluent in English; proficiency in Malay is a significant advantage.
- Strong leadership and team management skills, capable of motivating and guiding staff.
- Highly organized and detail-oriented, with the ability to multitask and prioritize effectively.
- Proficient in Microsoft Office Suite and familiar with office management software.
- Exceptional communication and interpersonal skills, capable of effectively managing internal and external relationships.
- Excellent problem-solving abilities and decision-making skills.
- A minimum of 5 years of experience in an administrative role, with at least 2 years in a management position.
- Bachelor's degree in Business Administration, Management, or a related field is preferred.
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