Ea to The Chief Executive Officer

4 weeks ago


Ipoh, Malaysia Quest International University Full time

**Job Summary**:

- The Executive Assistant is responsible to provide high-level executive and administrative support to the CEO. This position requires the individual to handle matters expeditiously, proactively, and follow - through tasks that facilitate the CEO's duties to effectively lead the University.

**Job Descriptions**:
**Your responsibilities will include the following**:
**1. Executive Support, Calendar Management**:

- Work directly with the CEO to support all aspects of his duties.
- Manage professional and personal scheduling such as meeting appointments, speaking engagements, and travel arrangements.
- Exercise discretion in prioritising, committing time and evaluating needs to ensure CEO’s schedule is effectively managed.
- Work closely and effectively with the CEO to keep him well informed of
upcoming commitments and responsibilities, priority issues and following up appropriately

**2. Liaison for Internal and External Stakeholders**:

- Serve as a primary point of contact between the CEO’s office for internal and external parties.
- Interact seamlessly with internal and external stakeholders.
- Manage incoming communication, review contents, determines importance, and summarizes and/or distributes content to appropriate Faculties or Divisions.

**3. Meeting Preparation, Management and Follow-up**:

- Schedule, coordinate and attend meetings, preparing the agenda of meetings, recording minutes of meetings.
- Follow up on the action plans, which includes helping to coordinate the work of the various Faculties and Divisions under the CEO’s purview

**4. Travel Preparation and Management**:

- Coordinating and arranging detailed travel plans, itineraries, agenda and compiling documents for travel-related meetings.
- Keep the CEO advised of personnels present, presentation or speaking engagement required and if necessary, travel ahead to the meeting location to ensure arrangements are made before the meeting if necessary.
- To coordinate tasks with the relevant Faculties or Division after the trip, if
necessary.

**5. Administrative Support**:

- Manage requests that require the CEO’s approval.
- Maintaining comprehensive and accurate records.

**6. Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.**

**7. Undertake any other duties assigned by the CEO.**

**Required Skills/Abilities**:

- Bachelor's degree or equivalent work experience as an EA to a senior management personnel.
- Excellent verbal and written communication skills, proficient in English.
- Excellent organizational skills and attention to detail.
- Excellent time management skills and ability to multi-task.
- Excellent problem solving skills
- Ability to function well in a high-paced environment.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Ability to travel, when necessary.
- Extensive knowledge of office administration, clerical procedures, and record keeping systems.
- Proficient with Microsoft Office tools.
- Added Advantage: Strong written and spoken command in Mandarin.



  • Ipoh, Perak, Malaysia Quest International University Full time

    Job Summary: The Executive Assistant is responsible to provide highlevel executive and administrative support to the CEO. This position requires the individual to handle matters expeditiously, proactively, and follow through tasks that facilitate the CEO's duties to effectively lead the University.Job Descriptions:Your responsibilities will include the...


  • Ipoh, Malaysia THE HAVEN RESORT Full time

    Job Description: - Perform all check-in and check-out tasks. - Manage online and phone reservations. - Inform customers about payment methods and verify their credit card data. - Register guests collecting necessary information (like contact details and exact date of their stay). - Welcome guests upon their arrival and assign rooms. - Provide information...


  • Ipoh, Perak, Malaysia Kee Ming Electrical Sdn Bhd Full time

    義務與責任:- 制定和實施符合公司目標的財務策略,確保遵守財務法規和報告標準- 領導、指導和管理財務和會計團隊- 向執行長和執行管理團隊成員提供策略建議- 管理財務預測和預算流程,並監督所有財務報告的準備- 就長期業務和財務規劃提供建議-...


  • Ipoh, Perak, Malaysia THE HAVEN RESORT Full time

    Job Description: Perform all checkin and checkout tasks. Manage online and phone reservations. Inform customers about payment methods and verify their credit card data. Register guests collecting necessary information (like contact details and exact date of their stay). Welcome guests upon their arrival and assign rooms. Provide information about Hotel,...


  • Ipoh, Malaysia Kee Ming Electrical Sdn Bhd Full time

    Duties and Responsibilities: - To develop and implement financial strategies that align with the company's objectives, ensuring compliance with financial regulations and reporting standards - To provide leadership, direction and management of the finance and accounting team - To offer strategic recommendations to the CEO and members of the executive...

  • Fundraising Executive

    3 weeks ago


    Ipoh, Malaysia National Cancer Society of Malaysia Full time

    **Job Purpose** To raise funds from the public in order to support the organisation’s work in cancer prevention, early detection, care and support services. The executive is required to execute, monitor, report and support fundraising activities on all platforms at the state level and work closely with state office management and national management,...

  • Purchasing Officer

    2 weeks ago


    Ipoh, Malaysia THE HAVEN RESORT Full time

    Job description: - Research potential vendors - Compare and evaluate offers from suppliers - Negotiate contract terms of agreement and pricing - Track orders and ensure timely delivery - Review quality of purchased products - Enter order details (e.g. vendors, quantities, prices) into internal databases - Maintain updated records of purchased products,...


  • Ipoh, Malaysia Lian Choon Huat Hardware Sdn Bhd Full time

    **Responsibilities**: - Support recruitment process of local and foreign workers and contract documentation, attendance and leave balances for Group payroll and reporting function. - Assist to liaise with recruitment agencies to facilitate renewal of permits, working passes, visas and other matters relating to MOHR, MOHA and FWCMS- Handle medical and...


  • Ipoh, Malaysia Lian Choon Huat Metal Industries Sdn Bhd Full time

    **Responsibilities**: - Support recruitment process of local and foreign workers and contract documentation, attendance and leave balances for Group payroll and reporting function. - Assist to liaise with recruitment agencies to facilitate renewal of permits, working passes, visas and other matters relating to MOHR, MOHA and FWCMS- Handle medical and...

  • Safety Officer

    1 week ago


    Ipoh, Malaysia BH ROOF & WATERPROOF ENTERPRISE Full time

    In charge of site safety protocols, documents, supervise workers. - Assist with the execution of Occupational Health & Safety Requirements on the work site. - To ensure the project site has complied with all the legal and safety requirements. - Conduct periodic site inspections to identify potential hazards to the health and safety of the employees. -...


  • Ipoh, Malaysia Accurate Group Full time

    _**(Location: Gunung Rapat, Ipoh)**_ **Job Summary**: **You will be responsible for**: - Oversee the recruitment and selection process, including posting job advertisements, screening resumes, conducting interviews and onboarding new employees. - Manage employee records, benefits and claim administration, ensuring compliance with HR policies and...

  • Safety Officer

    2 weeks ago


    Ipoh, Perak, Malaysia BH ROOF & WATERPROOF ENTERPRISE Full time

    In charge of site safety protocols, documents, supervise workers. Assist with the execution of Occupational Health & Safety Requirements on the work site. To ensure the project site has complied with all the legal and safety requirements. Conduct periodic site inspections to identify potential hazards to the health and safety of the employees. Assists HSE...

  • Admin Officer

    3 weeks ago


    Ipoh, Malaysia Syarikat Nam Ah Sdn Bhd Full time

    **Admin Officer** **Responsibilities** - To perform a basic variety of administrator duties - Execute various errands such as delivering documents, packages, pick up supplies or assist with tasks outside the office premises. - Able to work in IT infrastructure operations which covers network, servers, renewal of Antivirus license and management of...

  • HR Officer

    2 weeks ago


    Ipoh, Malaysia Hovid Berhad Full time

    **Responsibilities** - Provide administrative support in recruitment & selection, disciplinary and counseling, compensation & benefits. - Perform general office duties such as data entry, printing, filling and scanning. - Address employee relations issues, such as harassment allegations, work complaints, or other employee concerns. - Participating in...

  • Admin Account Officer

    2 weeks ago


    Ipoh, Malaysia Work Connect (M) Sdn Bhd Full time

    **Job description** - Responsible for all office administration and accounts work. - Prepare job sheet for submission of claim. - Responsible to ensure timely invoicing and quotation, and submit to main contractor. - Prepare Purchase Order including seeking quotation, cost analysis, negotiate and recommendation. Recommend payment when work is completed. -...

  • Clerk

    3 weeks ago


    Ipoh, Malaysia THE HAVEN RESORT Full time

    Job Description: - Maintain files and records so they remain updated and easily accessible - Sort and distribute incoming mailand prepare outgoing mail - Answer the phone to take messages or redirect calls - Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc. - Undertake basic bookkeeping...

  • Clerk

    3 days ago


    Ipoh, Malaysia THE HAVEN RESORT Full time

    Job Description: - Maintain files and records so they remain updated and easily accessible - Sort and distribute incoming mailand prepare outgoing mail - Answer the phone to take messages or redirect calls - Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc. - Undertake basic bookkeeping...


  • Ipoh, Malaysia Malay‐Sino Chemical Full time

    Vacancy: Administrative Officer 1. Job Scope Manage outsourced security personnel to ensure efficiency of workforce is always upheld in the department. Verifying security related documentation and promptly escalate any abnormality to immediate superior when necessary. Responsible in managing the functionality and the administration of CCTV system...

  • Sales Manager

    3 weeks ago


    Ipoh, Malaysia microLEAP P2P Financing Full time

    Wisma Pesaka Antah, No.6, Jalan 13/6, 46200, Petaling Jaya, Selangor, Malaysia Tel: +603-7954 0002 **Sales Manager, Perak - Job Description** **About this Sales Manager, Perak Role**: In this critical role, you will be responsible in driving growth by acquiring, growing, and retaining Investors (Lenders) and Issuers (MSME Borrowers) through effective...


  • Ipoh, Malaysia Kee Ming Electrical Sdn Bhd Full time

    義務與責任: - 制定和實施符合公司目標的財務策略,確保遵守財務法規和報告標準 - 領導、指導和管理財務和會計團隊 - 向執行長和執行管理團隊成員提供策略建議 - 管理財務預測和預算流程,並監督所有財務報告的準備 - 就長期業務和財務規劃提供建議 -...