Admin Operations

5 months ago


Petaling Jaya, Malaysia Grasp Software Solutions SDN BHD Full time

**Job Summary**

This Administrative Operations Intern position provides a variety of support for the Manager's Office including typing, filing, and answering phones. This position provides customer service, information, referrals, and assistance to the general public and other departments, maintains various files and records, and performs a variety of clerical tasks.
- Performs office clerical duties in support of an assigned department or division; receives and directs telephone calls and visitors; provides information on department or division services and operations.
- Acts as a receptionist; answers the telephone and provides information on departmental.
- Maintains a variety of files and records in assigned department; files in accordance with established filing system.
- Opens and distributes the mail in assigned department; sorts and processes outgoing mail.
- Provides customer service, information, referrals, and assistance to the general public and other departments in reference to assigned area of responsibility.
- Operates a variety of office equipment including copiers, postage meters, and computers; input and retrieve data and text; organizes and maintains disk storage and filing.
- Orders, receives, and organizes materials and supplies.
- Performs related duties and responsibilities as required.

**Typical Qualifications**
- Principles and practices of filing and record keeping.
- Methods and techniques of word processing.
- Principles of business letter writing and basic report preparation.
- Modern office procedures, methods and equipment including computers.
- English usage, spelling, grammar and punctuation.

**Skills**
- Preparing a variety of correspondence and documentation.
- Performing a variety of general clerical work.
- Typing at a speed necessary for successful job completion.
- Operating a variety of office machines including a word processor and printers.
- Maintaining a variety of files and records.
- Responding to requests and inquiries from the general public.
- Understanding and following oral and written instructions.
- Communicating clearly and concisely, both orally and in writing.
- Establishing and maintaining effective working relationships with those contacted in the course of work.

**Requirements**:

- Diploma/Degree in office administration or relevant field is preferred
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
- Familiarity with office management procedures and basic accounting principles
- Excellent knowledge of Microsoft Office 360 and office management
- Qualifications in secretarial studies will be an advantage

**First preference to those who can start immediately**

**Can Whatsapp to +6012-3343059 (Ms Shal)**

**Job Type**: Internship
Contract length: 5 months

**Salary**: RM500.00 - RM800.00 per month

**Benefits**:

- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Commission pay

Application Question(s):

- Can you start immediately?

**Language**:

- English (preferred)



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