Administrative Manager

2 weeks ago


Kuala Lumpur, Malaysia Oriental Real Estate Sdn Bhd Full time

Objectives of this Role
- Forge relationships with property owners, contractors, and building occupants, executing proactive oversight, maintenance, and problem prevention
- Work with accounting, revenue control, leasing, and tax departments, and various other professionals in effectively resolving tenant issues, disputes, and contracts
- Understand and maintain building systems by contracting for repairs and service, to competently prepare specifications and competitively bid on large maintenance projects and service agreements
- Manage annual budgets, schedule expenses, initiate corrective measures, and prepare reports by collecting, analyzing, and summarizing data
- Provide timely and effective service and accessibility while complying with federal, state, and local regulations

Daily and Monthly Responsibilities
- Perform regular site visits, monitoring all on-going maintenance/construction projects performed by external contractors, including current required insurance certificates
- Manage daily property requirements and maintain long-range capital improvements planning through regular inspections of property for damage, contractor effectiveness, and areas of improvement
- Work cooperatively with vendors and contractors, with tenant coordination, to expedite the completion of work, and prepare the team to respond in emergency and crisis situations
- Manage and plan property operating budgets, controlling property income and expenses, and complete required reports including weekly, monthly, quarterly leasing, variance, and capital reporting
- Attend board meetings and present routine reports, including activity reports, variance reports, property inspections, roof inspections, and lighting reports

Skills and Qualifications
- High school diploma or equivalent
- Adhere to and attain state licenses and certifications
- Knowledge of state and federal property regulations
- Stress-management, time-management, and problem-solving skills
- Thorough understanding of creating and maintaining budgets
- Ability to travel and work an unpredictable schedule

Preferred Qualifications
- Bachelor’s degree preferred and have Registered Real Estate Agent (E) (required)
- Proficient computer skills, including Microsoft Office and CMS
- Established relationships with contractors and service providers
- Negotiation and conflict-management skills

ORIENTAL REAL ESTATE SDN BHD (ORESB) was registered and incorporated with the Board of Valuers, Appraisers, Estate Agents and Property Managers (BOVAEP) in March 1988 under the Registration Number of E(1)1503. As of 1989, ORESB is proud to have become a member of the Malaysia Institute of Estate Agents (MIEA) OM0298 in May 1989.

As a group that has been operating for more than 32 years in the real estate industry, we have been deemed as the Largest Home Grown Real Estate Agency in Malaysia. From our humble beginnings in 1988, where our team consisted of only 15 negotiators, we now thrive with over 800 negotiators, operating from 14 offices nationwide.

Here at ORESB, we strive to uphold our core values as a team, to remain Original and innovative in all the sectors we undertake, to train and champion Reliable Realtors that are committed towards Empowering people first. In doing so, our ultimate goal is to build long-lasting future partnerships with our clients, providing them with a one-stop solution platform that is capable of fulfilling all their real estate needs.
Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5


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