HR & Administration Assistant Manager

**Responsibilities**:

- Responsible to lead and execute full spectrum of Human Resource functions in the Company including recruitment & selection, payroll processing, talent development, compensations and benefits, employee engagement, performance management & staff discipline to ensure smooth daily operations.
- To carry out recruitment plans and activities in order to achieve timely requisition of manpower for the company and departmental operating requirements.
- Conduct induction on CMC Terms & Conditions of Employment handbook by reviewing company policies, payroll information, explaining benefit and company rules when new employee on-board.
- Prepare a personal file for every new employee and ensure all his personal documents required are well keep in his file for future reference.
- To monitor employee probationary period. Issue assessment form to HOD when employee reached the end of probationary period. Prepare confirmation of employment letter or extension of probationary period to employee accordingly.
- Reviewing job description for all positions on a regular intervals and updating them in consultation with the HOD.
- To ensure the implementation of company policy and rules & regulations are in line with company’s goals and employees’ needs.
- Reviewing company handbook includes a check of key policies, overall content, key employment regulations and any clauses that are no longer relevant or unclear.
- To handle staff’s issue either by counselling, listen to employee grievance, disciplinary actions, termination and other employee related matters.
- Conducting exit interviews of employees who are resigning. Get constructive feedback for company and try to implement the corrective measures for future betterment and improvement.
- Issue letter of demand salary to employee due to short notice or absconded and file the case to labour department if necessary.
- Keep track on employee turnover and exit rate. Analysis the resigning reason to reduce employee turnover rate.
- Prepare company accepting resignation letter to resignee and calculate the final payroll payment accurately.
- Monitor employee that attaining the retirement age. Prepare retirement notice letter, retirement benefit letter to employee and Accounts & Costing department and fixed term contract for re-employment when required.
- Monitoring company insurance eg. policies yearly renewal terms, claim and employees’ movement including adding, deletion and upgrading.
- Ensure payroll system setup are comply with company rules and regulation and also statutory body compliance.
- Create new payroll code when and as necessary to meet the requirements.
- Responsible company payroll is on time and accurate.
- Yearly updating master database of all employee personal information before process EA form.
- Prepare monthly payroll report to Accounts & Costing department, payment to government agencies to ensure adherence to compliance with EPF, Socso, LHDN, Zakat, PTPTN payment and contribution.
- Responsible employees’ monthly movement for Socso, LHDN, Zakat and PTPTN.
- To monitor training programs in order to upgrade and improve employees' competencies level; based on the organization business direction.
- To liaise with Government authorities and statutory bodies on industrial relations matters, labour law and Employment Act related matters when is necessary.
- Support the Quality and Environmental processes and procedures in HRA department in compliance with the ISO standards.
- To perform any duty duly assigned by the management from time to time.

A concise definition of this word would be “Living and working together for the common good,” but our definition is broader: “All people, regardless of race, religion or culture, harmoniously living and working together into the future. Unfortunately, the presence of imbalances in our world in such areas as trade, income levels and the environment hinders the achievement of kyosei.
- Through corporate activities based on kyosei, Canon strives to resolve imbalances in the world. Truly global companies must foster good relations, not only with their customers and the communities in which they operate, but also with nations and the environment. They must also bear the responsibility for the impact of their activities on society.
- For this reason, Canon’s goal is to contribute to global prosperity and the well-being of mankind, which will lead to continuing growth and bring the world closer to achieving kyosei.
- Master's or EquivalentBenefits