Administrative Manager

About the Company

【1】About Us: A multinational enterprise deeply rooted in Asia

Since its establishment in 2000, Taichuang Group has undergone 25 years of steady development and has grown into a multinational enterprise with a presence in Asia. We have established a stable and efficient "triangle" operation system with Taiwan as the research and management core, China as the market and logistics hub, and Malaysia as the manufacturing base, ensuring the provision of excellent and reliable products and services to global customers.

【2】Global layout and investment scale

Our strategic layout reflects our commitment to quality and long-term commitment to the market:

● Group Headquarters (Taiwan):Taichuang Food Co., Ltd

◦ Location: Located in the core business district of Taipei city center.

◦ Assets: We have our own office and research and development center, covering an area of 300 square meters.

◦Investment: The total investment amount exceeds NT $60 million, demonstrating a strong foundation and capability.

● China Branch (Shanghai):

◦ Entity:Shanghai Taichuang Food Co., Ltd

◦ Assets and scale: We have an integrated office and warehouse center with a total area of 5000 square meters.

◦ Investment: The total investment amount is up to RMB 25 million, with strong local inventory management and rapid market response capabilities.

● Southeast Asia Base (Malaysia):

◦ Entity: Tai Chuang Food (Malaysia) Sdn. Bhd.

◦ Investment and Manufacturing: With a total investment of RM2.5 million, we have a 22000 square foot state-of-the-art factory with strong independent production capabilities.

【3】Our strength and achievements

① Strong asset foundation: From self owned property rights in downtown Taipei, to large warehousing centers in Shanghai, and to self built factories in Malaysia, we invest heavily in assets to ensure the stability and sustainability of our business.

② Complete supply chain control: integrating research and development, management, large-scale manufacturing, and efficient warehousing and logistics, achieving full process controllability from product conception to rapid delivery.

③ Excellent market trust: In the Chinese market, we have successfully served over 5000 high-quality customers and accumulated a solid industry reputation and rich service experience.

About the role

As our business continues to expand in Malaysia, we are now seeking a dynamic and experienced Administrative Manager to join our team and drive the exceptional operation of our factory in Johor Bahru.  As the administrative core of the factory, you will oversee and manage the daily administrative operations of the office comprehensively. You must be a versatile professional capable of ensuring the efficient and smooth functioning of various tasks, including administration, personnel, compliance, and logistics support, thereby providing a solid operational foundation for the company's business development.

What you'll be doing

1. Comprehensive administrative management: Overall management of all daily administrative affairs of the Johor Bahru factory, including office environment maintenance, asset and equipment management, supplier coordination, and work arrangement and guidance of the administrative team.
2. Human Resources and Compliance: Responsible for basic human resources work, such as employee file management, attendance statistics, and ensuring that factory operations comply with relevant labor regulations in Malaysia and other local regulatory requirements.
3. Collaboration between Finance and Taxation: Assist in handling administrative matters related to local taxation, such as document management, preliminary organization of tax reports, and closely cooperate with the headquarters finance department.
4. Procurement and supply chain support: managing the procurement process of office supplies and administrative materials; Having knowledge of import and export processes in the food industry, able to provide necessary administrative support for the company's logistics and customs clearance processes.
5. Internal and external coordination: act as a hub for internal communication and represent the Johor Bahru factory in establishing and maintaining good relationships with external organizations such as government departments, suppliers, etc.
6. Complete other administrative tasks assigned by the company's leadership.

What we're looking for

1. Educational requirements: Diploma or higher education.
2. Industry experience: At least 3 years of relevant administrative management work experience. Experience in food or manufacturing industry is preferred.
3. Core competency: We are looking for a versatile talent who has expertise in the following fields:

① Understand basic recruitment, onboarding, attendance, and employee relations management.

② Have a basic understanding of the commercial and labor regulations in Malaysia, especially in Johor state.

③ Familiar with basic tax document processing and local tax declaration procedures.

④ Have practical experience in supplier management and cost control.

⑤ Understand basic import and export documents and requirements, and be able to handle administrative affairs in the logistics process.

4、Excellent written and spoken communication skills in Chinese and Malay; Basic English communication skills.

5、Skill requirement: Proficient in using Microsoft Office software (Word, Excel, PowerPoint).

6、Personal qualities: Possess excellent organizational and coordination skills, leadership abilities, and problem-solving skills. Pay attention to details, possess good communication skills and resilience.

7、Self provided transportation: Must have a valid Malaysian driver's license and be proficient in driving.

What we offer

At TAI CHUANG FOOD MALAYSIA SDN BHD', we are committed to providing a supportive and rewarding work environment for our employees. In addition to a competitive salary, we offer a range of benefits, including:

• Working hours: Monday to Friday, 9am to 6pm (1-hour lunch break)
• Opportunities for career development and professional growth
• Comprehensive health insurance and wellness programmes