Secretary, Country Manager Office

4 weeks ago


Kuala Lumpur, Malaysia PTTEP Full time

PTTEP Sarawak Oil Limited- Kuala Lumpur, Malaysia, 50088**Hierarchy**:
POSITION : Secretary, Country Manager Office

REPORTING TO : Country Manager

DIVISION/DEPARTMENT : MY Management

LOCATION : KL Office

**Job Purpose**:

- Under the direction of the Country Manager, the Secretary provides secretarial and administrative support.

**Key Accountabilities**:

- Assist the Country Manager in all daily Administrative and Secretarial matters with private and confidential including typing, scanning, and distribution of mails, handling telephone calls, etc.
- Manage diaries and schedule and coordinate all appointments, inter-department and management meetings and maintain an efficient record of the meetings and also provides timely reminders on his appointments/meetings.
- Responsible for the compilation of weekly reports, monthly forecast reports, and Executive Committee reports and also to ensure timely submission to Corporate Management. Responsible for completing the corporate card statement online on a monthly basis.
- Liaison with Corporate Office and update them with reports on a weekly and monthly basis. Liaise and coordinate with all departments in the area of administration, corporate and operational matters. Preparation of check requests for reimbursements and submit same to the Finance Department for processing payment once approval is granted.
- Verification of claims and reimbursements submitted for approval and Filing and indexing office correspondence. Maintain an efficient Information Management System that includes keeping master files for all outgoing and incoming correspondences for General Manager, Malaysian Operations.
- Attend to ad-hoc requests and other duties as assigned.

**Professional Knowledge & Experiences**:

Minimum Diploma in Private Secretarial Course (PSC) or equivalent and 15 years’ of related working experience.
- Mature with pleasant personality, positive work attitude, strong organizational and good interpersonal skills.
- A self-starter, a team player, and one who thrives on working in a challenging and fast-paced environment. Able to work independently and under minimum supervision.
- Highly motivated, resourceful, multi-tasks, with a pleasant disposition, and is able to upkeep a high degree of trust, integrity, and confidentiality.
- Good command of English and Bahasa Malaysia and possess excellent communication.
- Good computer literacy and proficiency in Microsoft Word, Excel and PowerPoint.

**CORE Competencies**:

Explorer - Eager to learn and seek for new challenges
Explorer - Open minded and adaptable
Innovation - Think out of the box
Integrity & Ethics - Do the right thing
Passion - Positive attitude
Performance Excellence - Be decisive and accountable for own and team’s decision
Performance Excellence - Seek to improve performance
Responsibility for Society - Live with strong sense of social responsibility
Synergy - Collaborate well with others
Trust & Respect - Earn Trust and Trust Others

**Working Relationship**:
**Internal**
- GM’s office, Finance, Public Relations, Human Resources, IT, Tax/Treasury, Procurement, Logistics, Admin Services, Exploration, etc.
- Bangkok Office
- **External**:

- Travel Agents, Car Rental Companies, Hoteliers (locally & overseas), Airlines (MAS, SIA, CO, etc.), Real Estate Agents, Movers, Legal firms, Florists, Contractors, etc.



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