Administrative Assistant

2 weeks ago


Teluk Panglima Garang, Malaysia Jaqued Holdings Sdn Bhd Full time

**1. Procurement Management**:

- Assist in sourcing and procuring food and beverage supplies, kitchen equipment, and other restaurant necessities.
- Maintain relationships with suppliers and vendors, negotiating prices and ensuring timely deliveries.
- Track inventory levels and coordinate with the kitchen and management team to reorder stock as needed.

**2. Administrative Support**:

- Maintain organized records and filing systems for procurement and other administrative documents.
- Prepare and process purchase orders, invoices, and expense reports.

**3. Inventory Management**:

- Assist in monitoring and managing inventory levels, ensuring accurate stock counts and minimizing waste.
- Conduct regular inventory audits and reconcile discrepancies.
- Coordinate with the kitchen staff to ensure inventory is stored properly and efficiently.

**4. Vendor Coordination**:

- Schedule and manage deliveries from suppliers, ensuring accuracy and quality of delivered goods.
- Resolve any issues or discrepancies with orders, including returns and exchanges.
- Maintain a vendor database with up-to-date contact information and product lists.

**5. Support to Management**:

- Provide administrative support to the restaurant management team, including scheduling meetings and preparing reports.
- Assist in the preparation of procurement budgets and financial reports.
- Support special projects and initiatives related to procurement and inventory management.
- Perform any duties Management may assign from time to time.

**6. Compliance and Documentation**:

- Ensure compliance with health and safety regulations related to food procurement and storage.
- Maintain accurate and up-to-date records of procurement transactions and inventory levels.
- Assist in the preparation of compliance reports and documentation as required.

**Skills**:

- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and experience with procurement software.
- Basic understanding of inventory management and procurement processes.

**Competencies**:

- Attention to detail and accuracy in handling procurement and administrative tasks.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and ability to handle vendor issues professionally.
- Time management skills and ability to prioritize tasks in a fast-paced environment.

Pay: RM1,500.00 - RM1,800.00 per month

**Benefits**:

- Free parking
- Maternity leave
- Opportunities for promotion
- Professional development

Supplemental pay types:

- Attendance bonus
- Performance bonus

**Education**:

- Diploma/Advanced Diploma (required)

**Experience**:

- Administration: 1 year (preferred)

Willingness to travel:

- 75% (preferred)

Application Deadline: 05/21/2024
Expected Start Date: 05/27/2024



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