Operation & Admin Executive

2 weeks ago


Petaling Jaya, Malaysia Secure Source Distribution (M) Sdn Bhd Full time

**ROLE & RESPONSIBILITIES**:
This position report to the Director / Manager, Finance & Admin. Gives individual a good exposure and experience in cross functionally to various divisions in all finance and non-finance related matters.
- Managing all the sales related activity of the company.
- Writing up accurate and grammatically correct sales correspondence.
- Prepare sales order, quotation to customer for sales team.
- Tracking sales orders to ensure that they are scheduled and sent out on time.
- Supporting the field sales team. Resolving any sales related issues with customers.
- negotiating pricing, driving improvements in supplier performance, and evaluating all viable sources of supply with the goal of minimizing costs and meeting budget constraints.
- monitoring all production inventory quantities
- Prepare transactions and events relating to Purchase order, Goods received Note, Invoice, Delivery Order, License Certificate, Debit and Credit Note.
- Monitor Loan Form for POC and rental IT equipments
- Carrying out administrative tasks such as data input, processing information, completing paperwork, and filing documents.
- Participate product training and update by principle or product manager upon request.
- Making follow-up calls to confirm sales orders or delivery dates.
- Prepare weekly Sales Report, Vendor report, outstanding billing, Delivery status and Renewal update.
- To monitor and ensure that tender submission due dates are strictly adhered to, including the checking, binding, packing and preparation of outgoing submissions

Pay: RM2,500.00 - RM4,000.00 per month

**Benefits**:

- Health insurance
- Maternity leave

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Petaling Jaya: Reliably commute or planning to relocate before starting work (required)

Expected Start Date: 08/01/2024


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