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Corporate Secretary

2 weeks ago

Kuala Lumpur, Malaysia VFive Group Sdn Bhd Full time

**Responsibilities**:

- Oversee and ensure compliance with relevant laws, regulations, and corporate governance codes. Advise the board of directors on their legal responsibilities and corporate governance best practices.
- Coordinate board and committee meetings, including preparing agendas, collating and distributing meeting materials, and taking accurate minutes. Assist in the organization and administration of the Annual General Meeting and other shareholder meetings.
- Maintain statutory registers, files, and records required by law. Prepare and file statutory documents, such as annual returns, resolutions, and other regulatory filings. Monitor changes in relevant legislation and ensure compliance with legal and regulatory requirements.
- Act as the primary point of contact for all company secretarial matters. Manage and update the company's articles of association, memorandum of association, and other constitutional documents. Provide guidance and support to the directors on matters related to the company's structure, powers, and procedures.
- Ensure timely and accurate communication with shareholders, regulatory bodies, and other stakeholders. Facilitate the dissemination of information, including the circulation of reports, announcements, and filings, in compliance with legal requirements.
- Collaborate with internal stakeholders to identify, assess, and mitigate risks. Assist in the implementation and monitoring of effective internal controls, compliance frameworks, and risk management systems.
- Maintain the company's register of shareholders, handle share transactions, and manage dividend payments. Respond to shareholder inquiries and facilitate the issuance of shares or stock certificates.
- Promote ethical conduct and integrity throughout the organization. Develop and implement policies and procedures to ensure compliance with relevant codes of conduct, anti-bribery laws, and corporate ethics guidelines.
- Provide expert advice and guidance to senior management on matters related to corporate governance, regulatory compliance, and company law. Stay updated on industry trends, changes in legislation, and best practices.

**Job Requirements**:

- Bachelor's degree in Law, Business Administration, or a related field.
- Professional certification or membership with a recognized corporate governance body is preferred.
- Fluency in English is a plus.
- Strong knowledge of corporate law, governance principles, and regulatory frameworks.
- Excellent organizational skills and attention to detail.
- Exceptional written and verbal communication skills.
- Proficient in using relevant software and technology for record-keeping and communication.
- Ability to work independently, handle confidential information, and prioritize multiple tasks.
- Proactive approach, critical thinking, and problem-solving abilities.

**Job Types**: Full-time, Permanent

**Salary**: RM2,300.00 - RM3,000.00 per month

**Benefits**:

- Maternity leave
- Meal provided
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Monday to Friday
- Weekend jobs

Ability to commute/relocate:

- Kuala Lumpur: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Secretary: 2 years (preferred)

**Language**:

- Bahasa Malaysia (preferred)
- English fluently (preferred)

Willingness to travel:

- 100% (preferred)