Coordinator, Administration

7 months ago


Kuala Lumpur, Malaysia Herbalife Full time

Overview:
STATEMENT (defines the major functions/purpose of the position)

The Coordinator, Administration oversees all related company’s administration activities. The role requires to efficiently ensuring the office are in good condition for employees.

DETAILED RESPONSIBILITIES/DUTIES:

- Responsible for all company assets’ record and manage the necessary schedules/arrangement.
- Maintain office services and efficiency including but not limited to control supply requisitions and planning/implementing office systems, layout, and equipment procurement.
- Liaising with internal department on events/meeting including but not limited to maintain calendar, send reminders, making travel arrangement, etc, if required
- Review and keep track of company service agreements, contract renewals, and documents in compliance with audit requirements.
- Tracking projects and tasks and follow up promptly on all administrative matters relating to the operations of the company.
- Oversee office facility management e.g. stationery, cleanliness of premise, maintenance of office equipment, purchasing of stationeries, pantry, and machines, etc.
- Ensure the readiness of meeting rooms usage such as mineral water, coffee and etc prior to meeting session.
- Business card printing and postage arrangements.
- Work with building management on office maintenance-related matters
- Support HR team in any related matters in line with administration and company events.

ORGANIZATIONAL RELATIONSHIPS:

- Reporting directly to Sr. Director of GBS.

Qualifications:
REQUIRED QUALIFICATIONS:

- Demonstrated leadership skills
- Strong verbal and written communication skills.
- Friendly & welcoming approach with employee-oriented personality.

**Skills**:

- Excellent command in written & spoken English.
- Good computer skills; proficiency in Microsoft Office - MS Word, Excel, PowerPoint, and Outlook.
- Understands the principles of time management and be able to demonstrate strong organizational skills.
- Flexibility in performing efficiently in a fast-paced work environment.
- Ability to solve problems and challenges and carry out responsibility under mínimal supervision.
- Ability to meet deadlines and work under pressure which working overtime and flexible hours are expected.

**Experience**:

- At least 5 years of general affairs or company administrations experience.

**Education**:



  • Kuala Lumpur, Malaysia Stag Match Pte Ltd Full time

    **Job Title: Administrative Coordinator** Location: Malaysia (with focus on supporting activities across Asia) Company Overview: We are a leading firm specializing in providing strategic consulting services across diverse industries in Asia. We partner with clients to deliver innovative solutions and drive growth in their businesses. Position Overview: We...


  • Kuala Lumpur, Malaysia AS White Global Pty Ltd Full time

    **THE OPPORTUNITY** Our partner, a leading Australian team that harnesses office technology to improve productivity, efficiency and growth, is expanding its team and currently looking for Billing & Administration Coordinator here in Manila! As Billing & Administration Coordinator you are responsible for all administrative tasks and billing coordination...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Hunters International Sdn Bhd Full time

    About Our CompanyHunters International Sdn Bhd is a reputable property developer listed in the Main Market of Bursa Malaysia Securities Berhad, with a strong focus on developing self-sustainable townships that cater to the needs of Malaysian home buyers.We are currently seeking a skilled Administrative Support Coordinator to join our team and contribute to...


  • Kuala Lumpur, Malaysia ARH JURUKUR BAHAN SDN BHD Full time

    Job Specialization**:Administrative Executive & Coordinator** **Job Description**: **RFP Coordinator: Assisting the Associate Director (AD) in Business Development** - Review Request for Proposal (RFP) documents for new job and highlight all salient points and requirements to AD. - Attend RFP briefing and site visit with AD when required. - Assist AD in...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Talent Recruit Full time

    Executive Assistant Sought for F&B CompanyWe are a reputable talent recruitment agency, Talent Recruit, representing a leading client in the food and beverage industry. As our client continues to expand, we seek an accomplished Senior Administrative Coordinator to Executive Leader to support their management team.Key Responsibilities:Ensure confidentiality...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Hello Dental Clinic Full time

    About the RoleWe are seeking an experienced Administrative Coordinator to join our team at Hello Dental Clinic. This is a dynamic opportunity to utilize your organizational and communication skills in a fast-paced environment.Job SummaryThe successful candidate will be responsible for providing administrative support to our financial operations, including...


  • Kuala Lumpur, Malaysia Agensi Pekerjaan Pasona Sdn. Bhd. Full time

    **About the Company**: A well-known Japanese trading company **Roles & Responsibilities**: - Lifestyle & Forest Product Division - Principal Business - Documentation & Schedule Monitoring - Commodity : PULP & MDF - Prepare Purchase & Sales Order, including Invoicing, payment, receipt, vouchers relevant documents - Prepare and Follow up Shipping...


  • Kuala Lumpur, Kuala Lumpur, Malaysia Hunters International Sdn Bhd Full time

    About Our Client\rHunters International Sdn Bhd is a leading player in the global automobile industry.\rJob Overview:\\We are seeking an experienced Administrative Coordinator to provide high-level administrative support to our Group Director, HR.\The ideal candidate will have a proven track record of delivering exceptional support services and working...

  • Office Administrator

    7 months ago


    Kuala Lumpur, Malaysia Allianz Full time

    Office Administrator Allianz Technology is the global IT service provider for Allianz and delivers IT solutions that drive the digitalization of the Group. With more than 12,000 employees located in 51 countries around the globe, Allianz Technology works together with other Allianz entities in pioneering the digitalization of the financial services...


  • Kuala Lumpur, Malaysia Harvest Fitness Sdn. Bhd. Full time

    **Job Summary**: Coordinate office activities and operations while providing clerical and administrative support to management. Oversees the daily workflow of administrative staff, assigning responsibilities to ensure efficient administrative operations such as preparing weekly duty roster for staffs and to facilitate viewing, handover, admin works regarding...

  • Administration

    7 months ago


    Kuala Lumpur, Malaysia BMC Global Trading Full time

    Our company is a dynamic and rapidly growing Tobacco company. We pride ourselves on fostering a collaborative and inclusive work environment where each team member can thrive and contribute to our collective success. As we continue to expand, we are seeking a meticulous and responsible administrative personnel to join our team and supporting the overall...

  • Office Administrator

    7 months ago


    Kuala Lumpur, Malaysia Allianz Technology Full time

    Allianz Technology is the global IT service provider for Allianz and delivers IT solutions that drive the digitalization of the Group. With more than 12,000 employees located in 51 countries around the globe, Allianz Technology works together with other Allianz entities in pioneering the digitalization of the financial services industry. In addition,...

  • Administrator

    7 months ago


    Kuala Lumpur, Malaysia WORLDWIDE WELLNESS CONSULTING MALAYSIA SDN. BHD. - Anytime Fitness Full time

    Join our team as a Club Administrator and play a pivotal role in ensuring the smooth operation of our club. As the Club Administrator, you'll oversee various responsibilities including **administrative tasks, cash management, reports and documentation and membership sales**. **Administrative** - Answer phone calls regarding any enquiries - Supervise...


  • Kuala Lumpur, Malaysia KellyOCG Full time

    ** Work from Home** Admin Coordinator who will work with the HM’s, TSCC’s and Suppliers to process and manage any work required relating to supporting the administrative functions on the GTS Operations **Duties and Responsibilities**: - Work Order Processing - Act as the first point of contact for customers and suppliers - Monitor branch mailboxes to...

  • Administrators

    7 months ago


    Kuala Lumpur, Malaysia Harapan Infra Sdn Bhd Full time

    Hello fellow Malaysian.. We are looking for Administrators in our Kuala Lumpur office!! **RESPONSIBILITY & AUTHORITY**: 1. Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency. 2. Answering phones and responding to client requests and inquiries. 3. Managing and updating company databases. 4. Keeping...

  • Administrative Officer

    4 months ago


    Kuala Lumpur, Malaysia Strong Luxury Sdn Bhd Full time

    Job Description: Office Administrator Position Title: Office Administrator Location: Strong Luxury Sdn Bhd (Walking Distance from Sungai Besi LRT Station) Working Hour: 7.30 am to 5.30pm Job Summary: The Office Administrator is responsible for ensuring the smooth operation of the office. This role involves managing administrative tasks, supporting office...

  • Business Coordinator

    6 months ago


    Kuala Lumpur, Malaysia LiveIn.com Full time

    1) Assist in the development and implementation of business strategies, goals, and objectives. 2) Coordinate and manage projects, ensuring timely execution and delivery. 3) Monitor project progress, identify bottlenecks, and propose solutions to overcome challenges. 4) Collaborate with cross-functional teams to gather, analyze, and present data-driven...


  • Kuala Lumpur, Malaysia Orbix International Schools Full time

    **Location: Kuala Lumpur** **Job Highlights** - Good working environment - Outstanding career development opportunities **Role Description** This is a full-time on-site role for an Executive Administration position, located in Kuala Lumpur. The Executive Administrator will be responsible for managing daily administrative operations, handling...

  • Project Administrator

    7 months ago


    Kuala Lumpur, Malaysia Kim Khee Trading Sdn. Bhd. Full time

    **Role Description** This is a full-time on-site role for a Project Administrator. The Project Administrator will be responsible for coordinating and managing project schedules within the company. The role involves collaborating with different teams and ensuring project deliverables are met. **Responsibility** - Manage a good filing system to ensure all...

  • Sales Coordinator

    8 months ago


    Kuala Lumpur, Malaysia Sofitel Kuala Lumpur Damansara Full time

    Sales Coordinator plays a pivotal role in supporting the sales team and ensuring the smooth operation of the hotel's sales department. They assist in coordinating sales activities, managing administrative tasks, and providing excellent customer service to clients. **Benefits**: - Dental insurance - Health insurance - Meal provided - Opportunities for...