Administrative Support Specialist

4 days ago


Petaling Jaya, Selangor, Malaysia Hiredly X Full time

Hiredly X is seeking a skilled Administrative Support Specialist to maintain financial records, process invoices, and enhance data management processes.

Key Responsibilities
  • Ensure the accuracy and completeness of financial records in multiple databases.
  • Prepare and dispatch invoices to various companies and subsidiaries with precision.
  • Manage claims for the Executive Director while safeguarding sensitive data.
  • Gather and organize information from databases for reporting purposes.
  • Validate customer and account data, rectifying errors as required.
  • Streamline data organization and accessibility to boost operational efficiency.
  • Foster collaboration with stakeholders to address data discrepancies and optimize data management.
  • Contribute to the creation of financial reports and summaries as needed.
  • Offer support in scheduling meetings, document preparation, and correspondence management.
  • Maintain confidentiality and adhere to relevant data protection regulations.
Essential Qualifications
  • Bachelor's degree in Finance, Business Administration, or a related field.
  • Previous experience in finance, administration, or data management is desirable.
  • Superior analytical skills, coupled with attention to detail and accuracy in data entry and reporting.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with financial software or databases.
  • Exceptional organizational and time management skills, enabling efficient handling of multiple tasks and meeting deadlines.
  • Strong written and verbal communication skills to effectively engage with internal and external stakeholders.
  • Ability to work both independently and as part of a team in a dynamic environment.


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