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Executive, admin

2 months ago

Kuala Lumpur, Kuala Lumpur, Malaysia Tranglo Full time
Administrative Assistant Administrative Assistant

Join our team as an Administrative Assistant and contribute to the smooth operation of our office. As a key member of our administrative team, you will be responsible for providing exceptional support to our staff and management.

Key Responsibilities:
  • Manage office supplies, including staff refreshments, and maintain a well-organized and efficient workspace.
  • Handle quotations, purchase requisitions, purchase orders, delivery orders, and invoicing with accuracy and attention to detail.
  • Monitor and liaise with finance regarding payment and ensure timely resolution of any financial issues.
  • Administer company assets, including motorcycle mileage claims, dispatch, and driver arrangements.
  • Arrange courier services for company documents and parcels, and ensure timely delivery.
  • Assist with incoming calls, filter and direct them to the relevant personnel.
  • Support interview management and meetings with guests, ensuring a positive and professional experience.
  • Update, monitor, maintain, and verify attendance and leave records with accuracy and attention to detail.
  • Assist with petty cash and staff claims processes, ensuring timely resolution and compliance with company policies.
  • Support administrative onboarding and offboarding processes for new joiners and leavers.
  • Assist with company events and administrative matters, ensuring a seamless and successful experience.
  • Support HR administrative functions, providing exceptional support to the HR team.
Requirements:
  • Experience in office administrative tasks, with a strong understanding of administrative procedures and protocols.
  • Excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues and stakeholders.
  • Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
  • Strong analytical and troubleshooting skills, with the ability to resolve complex issues and provide solutions.
  • Reliable, independent, and self-motivated, with a strong work ethic and commitment to delivery.
  • Excellent command of English, both written and spoken, with the ability to communicate effectively with colleagues and stakeholders.
  • Ability to work with minimal supervision, as part of a team-based structure.