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Admin & Help Desk

1 month ago

Kuala Lumpur, Malaysia CBRE Full time

Posted- 02-Aug-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Building Management, Facilities Management- Location(s)- Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia**JOB SUMMARY**
- Under direct supervision, provides general administrative support for assigned staff. Assists with tenant and vendor customer service.**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Performs a variety of administrative and clerical tasks for assigned staff including but not limited to phone support, distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.
- Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.
- Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed.
- Complies with bid process guidelines.
- Assist with preparations of monthly and quarterly management reports.
- Tracks and files contracts and insurance certificates.
- Maintains follow-up system for expirations
- Schedules and coordinates meetings/special events as requested. Performs other duties as assigned

**EDUCATION and EXPERIENCE**
- Minimum SPM or Diploma holder in Business Administration / relevant field
- Have minimum 2-3 years experience in administration
- Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
- Ability to write routine reports and correspondence.
- Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
- Ability to understand and carry out general instructions in standard situations.
- Ability to solve problems in standard situations.
- Requires basic analytical skills.
- Proficient with Microsoft Office Suite

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