HR & Admin Assistant

4 months ago


Bangi, Malaysia Kip Property Services Sdn Bhd Full time

Job description

**1.0 Recruitment (Junior Executive & Assistant below)**

i. Arrangement on the job posting.

iii. Arrangement of interview session.

iv. Attend interview session.

v. Arrangement of recruitment preparation checklist.

vi. Briefing of HR Policies to new staff.

vii. Prepare staff payroll detail for HQ.

**2.0** **Resignation (Junior Executive & Assistant below)**

i. Submission of resignation letter and leave balance details for complex manager and HOD verification.

ii. Get approval from HOD/CM for resignation

iii. Arrangement of Exit Interview / handover session

**3.0 Payroll**

i. Update of Organization Chart

ii. Update and compile unpaid leave details

iii. Update and follow up new staff details

iv. Follow up approval and checking of OT claim

**4.0 HR Admin**

i. Prepare duty roster

ii. Register thumbprint for office staff and outsource

iii. Checking of attendance every week and update attendance record

iv. Preparation of staff refreshment

vi. Take meeting minutes and prepare report

**3.0 Office Administration**

i. Prepare Purchase Order for all department

ii. Source at least 3 quotes for all admin purchase

iii. Send/ follow up all document for Property Manager approval

iv. Send/ follow up all document for CM approval

v. Prepare utilities report
- water, electricity, telephone, streamyx, medical, copier.

vi. Ensure the office environment to be clean and neat with weekly checklist

vii. Maintaining office equipment such as CCTV, camera, walkie talkie, personal computer, photocopier machine and office furniture.

viii. Support security and housekeeping on certain admin tasks.

ix. Audit trolley count with security department.

**3.0 Others**:
i. Any other tasks assigned by HOD on ad hoc basis;
ii. Daily work progress reporting to HOD/CM

**Job Types**: Full-time, Contract

**Salary**: RM2,000.00 - RM2,500.00 per month

**Education**:

- Bachelor's (preferred)

**Experience**:

- Administration: 3 years (preferred)


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