Document/lpt/warranty Administrator

7 months ago


Bayan Lepas, Malaysia JLL Full time

JLL supports the Whole You, personally and professionally.

**We are looking for**: Document/ LPT/ Warranty Administrator (System Analyst)
**Location**: Bayan Lepas, Penang. (Pelican)

**What this job involves**:
Manage Document/ LPT/ Warranty Tracker
Developing and implementing document control procedures and systems.
Managing the creation, revision, distribution, and archiving of documents.
Ensuring documents are accurately labelled, indexed, and stored for easy retrieval.
Collaborating with internal teams to establish document control standards and protocols.
Conducting regular audits to verify document accuracy, completeness, and compliance.
Monitoring document lifecycle and implementing version control processes.
Maintaining document databases and ensuring data integrity and security.
Assisting in the preparation and submission of documents for regulatory approvals.
Providing training and support to employees on document control processes and systems.

Performing other ad hoc tasks
As an expert in the field, you must be flexible in taking other responsibilities aside from your core tasks.
Part of your mandate is to contribute to the monthly management report for our clients.
Likewise, you’ll work closely with admin personnel in processing invoices as well as assisting engineering department team to manage HR related items such as badging and new hire integration trainings etc.
Likewise, you’ll be working side-by-side with both engineering and facilities departments in handling our contractors and developing operational procedures. Ensuring workplace safety is also within your scope.
To do this, you’ll actively participate in health and safety reviews and identify potential risks. You’ll also participate in emergency evacuation procedures as needed.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.



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